GRH

I'd say it's probably unfixable without a major code re-write, and with the number of programs they churn out and have to maintain this problem is probably not even on the to-do list. I gave up and used GnuCash, google it. You get regular updates and fixes too, and people actually respond to questions, and it is free! Never looked back.

You might try looking at Gnucash, lots of people use it to handle their stocks etc. Totally free and well supported. https://www.gnucash.org/

You could die waiting, I went to GnuCash, free and well supported.

Hi, I have looked through this and can see there is no means to input a Credit note, but I found the following may help you. You might try raising a new order for the supplier or vendor and put in a negative amount, that is -30.00, for example. In the description put something like "Credit note for Inv 1234". For the 'Item' field you could put "credit note". Then process it as a normal invoice and it should show up as a negative entry that will off-set the amount owing. You should then be able to 'pay' part of the invoice with the 'credit note'. I have given it a test run and it seems to work on the face of it. If you double click the item in the 'Accounts Payable' window you will be able to give it a meaningful ref, say CR3456; and something in the memo field too if you've a mind to.

I don't know if this will help, but you might try recalculating customers and or suppliers and see if that forces anything.

Or you could try Mixxx, pretty good software for free.

You could always try Mixxx

I think EA was designed by engineers, not accountants, I struggled with it and gave up. I tried a load of things out there and a lot are loaded with unnecessary 'bling', when all you want is Transactions, customers and suppliers, P&L, BS and Trial Balance, and search and query. I settled on Gnucash, (google it) it's not perfect, the interface is old school but it works and is well supported - and best of all, free.

That will be a 'No' then.

You are welcome. I cut my teeth on Sage Line 50 and have given up with EA, I fancy it was written by someone who has no accounting background.

I wondered this too. It is there and has one pre-installed item 'Run Statements'

Having had a look, the best thing I can come up with is not to record the PO but to 'Save and Preview', and from that window print the copies you need - if you were needing to email, print to PDF. When that is done save as a draft, which does not process the PO, just saves it. When you need to process the PO you will find it in 'Purchases>Open Purchase Order List' and choose 'Draft' from the 'Display Orders' drop-down when you will see all the saved drafts. Open the one you want by double clicking it and then record it in the usual way. As for the need to input the bill to get the items into inventory. You might try setting up a dummy bank account for this purpose and have a nominal for 'Bill Accruals' and make a payment to that from the dummy bank account. When the bill does arrive, make the necessary journals/ deletions to right the account. Obviously, this is not an ideal situation, it just adds adds to the process and invites error. Were I NCH I would seriously think about having this program re-written to match current accounting principles, and have it tested by book-keepers and accountants before putting it on the market.

If you don't find EA fits your needs, you might try Gnucash (works on a Mac too), or Turbocash, (windows only) both are free and open source. I use Gnucash as I use a Mac. Update: This post was marked as spam, which it is not, I was passing on useful information as an EA user that found the limitations of EA annoying and found a better solution - which Gnucash is, and from which NCH software could learn a thing or two.

That's odd, if you have created suppliers, and bought stuff from them, and input the transactions, there should be data there - invoices and payments. I'd give Gnucash a try, it is free and you have nothing to lose, save a little time. I particularly like the drill-down in reports, if you see, on the face of it, an unusual amount, clicking on it takes you to the entries where all is revealed. Once you get used to it, it's really quite powerful.

That is strange. In the suppliers list, is there an amount showing under the 'Accounts Payable' column against the suppliers account? Try this instead: Click 'Purchases' tab In the left hand column under 'Accounts Payable' choose 'View Accounts Payable'. From this pane, select the dates, and supplier from the drop-down menu - hopefully that will show some meaningful information. Unfortunately, Express Accounts can be very frustrating. An alternative, if it becomes problematical might, be Gnucash, which is well supported, open source and hence free, which I use, you can view it here https://www.gnucash.org/.

Try this: Click 'Purchases' tab From left hand menu under 'Suppliers', click 'View Supplier List' Choose supplier from the list Click 'Statement' drop-down and choose 'Print Preview' Enter the period you want, click 'OK' A statement of account will appear, if it's what you want you can print it off. There may be other ways I haven't tried.

Hello Soceir, The way accounting works any balance will always be rolled over as the opening balance - for example Debtors, if the Debtors balance didn't roll over you would lose track of what you were owed and reports would be wrong. When choosing your report - Reports>Other Reports>chosen report, you will be able to choose the start and end dates, or select the period, such as 'This Fiscal Year' or 'Last Fiscal Year'. That should generate the current or last years fiscal data. There does not appear to be a 'Year End' procedure, but you can force a no transactions with a date before the current year, when you have finalised the previous years accounts, by using 'Accounts>Closed-to-date' from the menu bar. Hope this helps.

I don't think you can once the account has been set up. The way I do it is to reverse the OB (using the original date) to nominal 3999, then using the same date, put in the amount you want it to be. Make sure you put something meaningful in the description to explain the change. To do this use Transactions>Manual Journal Entry. Before you do this, because EA cannot open different functions windows at the same time, make a note of the Debit and Credit so that you don't post the wrong way round and have to make further correcting entries.

You could try making a 'payment on account' to the customers account. When the full invoice is entered the POA will reduce the balance owing. Sending a statement with the invoice will make it clear what the amount owing is.

Thanks, that's very useful to know. After a year and still no fix, maybe time to move to another accounting program?

Not sure how your Nominal Ledger is set up, but it sounds like you have posted to the same 'side'. Some more details would help, but I get the feeling that the Accrual ought to be a Pre-payment.

Thanks to c19. Just in case anyone is wondering where that report function is, you will find it it by clicking the 'Reports' button and choosing 'Consolidated reports' or from the list that appears on the left.

Glad to have been of help, if belated. I don't know of another software that does not have a bank/cash transaction register integrated, I will suggest it as you were advised.

You could journal a Bank Receipt to Interest Revenue 4910 CR and the Bank account 1110 DR- assuming you are using those journals Perhaps set up a journal for that specifically - Bank Interest Received, for example. I am trialling this software and find it different, for sure - no dedicated Bank register, like in Sage, for example - if there is I can't find it. Hope this helps.