robtheone

Just found the link: http://help.nchsoftware.com/help/en/expressaccounts/win/help.pdf

Why don't NCH just put a link to the express accounts pdf manual on their website it would save all of us who use the program a lot of hassle? Rob.

Just create an account called "Bank Charges" in the chart of accounts, set this as an expense account (Profit - loss) then open the journal - add new journal entry and then simply debit (+) this account with your charges and credit (-) the same amount to your bank account so your bank account reduces by this amount. You can save this as a template for future use.

I wish I knew what happened, as you say the reference field has gone, it disappeared from version 4.84, a backward step I think, I posted this problem on the forum on 28 Feb as follows - [ (Quote) I have just upgraded Express Accounts to version 4.84 from version 4.82 and find the transaction Reference field in the "enter new accounts payable" (formally "Enter a bill to be paid later") is no longer there, it used to give a PRC[AUTO] which although incremented the number, could be overwritten with the suppliers invoice number which also appeared on the suppliers statement and in the journal, Any ideas as to how I now enter my suppliers invoice numbers?.] ( Unquote) I am now (like you) on version 4.86 and this very useful feature is still missing. NCH advised "Enter it in 'Memo' field. It appears both in Journal and Supplier's Statement." This works, but does not appear under the "bill" column on the suppliers statement (only a meaningless (to the supplier ) PRC number). Entering a suppliers invoice number is important for record keeping please can we have this back NCH.

I am using the (paid for) version 4.86 at the moment. This morning I downloaded the latest v 4.90 to test. I immediately found a problem, the packing slip report (which I use as a delivery/advice note) now looks almost exactly like the invoice and shows the price /tax/total columns. This is confidential information which should not appear on a packing slip. Have I found a bug? Has anyone else found this problem. I have reverted back to v4.86.

Becky I can only suggest you check your journal from April 1st (all accounts, and make sure all your April invoices were recorded to your Net Sales ( or whatever you have set) and this is set as a profit and loss account (not balance sheet) and all dates have been entered correctly. Otherwise I am sorry I cannot help you further, hope you sort it ok.

Express accounts reports are date driven. Enter income statement, then select your required date from the drop down menu, in your case enter 1 April this should show the Profit figures from that point.

I agree, it would be useful to have a history of suppliers (purchases and payments,) most accounts packages have this. As you say the "immediate payment or purchase" does not record this. At least we have a record of sales through the invoice listing, but not purchases. As Express Accounts has not been updated for a few months I suspect a major upgrade version is on the cards which might improve the program to incorporate this and other features, I hope so.

Also, I Just realised, in the accounts payable report I can no longer see the suppliers invoice number in the "ref" column which is was very useful to track an invoice to a payment, I think the PRC number is meaningless, it would be useful to have the reference field back.

Yes this does work, however I felt the previous method was better and simpler, it allowed the suppliers invoice number to appear on the suppliers statement under the Invoice column which was more logical than a meaningless (to the supplier) PRC number when I send a cheque (with the statement) to the supplier. Most accounts packages I have evaluated have a separate field to enter the suppliers invoice number. Thank you for your prompt reply to my question.

I have just upgraded Express Accounts to version 4.84 from version 4.82 and find the transaction Reference field in the "enter new accounts payable" (formally "Enter a bill to be paid later") is no longer there, it used to give a PRC[AUTO] which although incremented the number, could be overwritten with the suppliers invoice number which also appeared on the suppliers statement and in the journal, Any ideas as to how I now enter my suppliers invoice numbers? I have reported this as a bug to NCH but had no response as yet.

This has occurred in all the versions I have used including the latest (paid for) version 4.82, and I have never understood why, "there are unapplied payments, do I want to apply the payment to this invoice".I always answer no. (what unapplied payments?) As no one has replied to this old (ish) post perhaps I am missing something which is obvious, but I would like to know why the program is doing this.

Just downloaded v 4.82 the UK date format on statements has been fixed (thank you) what about the journal print out now? (please)

I found this problem when upgrading to the latest version 4.80 the " enter a bill to be paid later" has no VAT column as you say, however it did in v 4.71 - But there was a bug in the software in which the calculated VAT amount was consistently a penny out and the final total would not balance and therefore could not be completed without adding a journal entry of one penny to VAT paid, perhaps this is why we are now made to do the whole purchases as two manual journal entries. You can however create a new purchase order which will automatically calculate net gross and VAT and then enter the supplier in the " enter a bill to be paid later" this will fill it in correctly. It is a long winded operation especially if entering lots of payments, I wish it could be improved.

As above, my pc is also set up with UK date format etc, makes no difference, This may put some UK uses off using the software which would be a pity. I suppose if a major recode is needed it may not be cost effective for NCH to code a version for the UK only, but on the other hand they may sell more copies of Express Accounts to the UK.