Hello, thanks for responding. I am able to create an invoice with the negative (-) amount, but if I try to apply payment of the negative amount is where it complains that it cannot be a negative number. Let me try to explain better what I am doing.
Customer says they need an external hard drive so I buy it for them upfront using my money.
Invoice #1
Qty = 1, Item = Reimbursement, Description = USB External Hard Drive, Unit Price = -$50.00, Tax = None, Total = -$50.00
Subtotal = -$50.00
Total = -$50.00
Normally (with 4.62 and below) I would be able to apply payment of -$50.00 in EI to mark this invoice as paid and the customer sales report shows a negative balance of -$50.00.
I deliver and set up the hard drive for them and give them an invoice which needs to include the cost of the parts + labor.
Invoice #2
Qty = 1, Item = Reimbursement, Description = USB External Hard Drive, Unit Price = $50.00, Tax = None, Total = $50.00
Qty = 1, Item = Labor, Description = Setup USB External Hard Drive, Unit Price = $50.00, Tax = None, Total = $50.00
Subtotal = $100.00
Total = $100.00
They provide the $100.00 payment and I apply payment to the invoice for the $100.00 in EI.
When I run a sales report, the total sales for the customer should and does come out to $50.00 since the previously paid invoice had a $50.00 negative balance.
Since 4.65 doesn't allow for these negative figures, I am stuck on how I can charge my customer for reimbursables without them showing up on the sales report which is what my yearly income tax is charged against.
I'm sure there's a simple and logical way of getting to where I need to be with 4.65, I just don't know of how to construct the invoices to reflect that. I hope this made a little more sense.
Thanks!
Roger