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Pter59

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About Pter59

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  1. I have two laptops running EI. One laptop has this financial year and the other has last financial year. Can I import last years file data without losing or overwriting this years data?
  2. Hi, I am relatively new to express accounts. I am trying to work out is there a way to report on unallocated payments. I have tried to no avail to find a way to do this. The example is: I have a customer who has no outstanding invoices that pays an amount which is applied to their account (but not to an invoice). My bank account balance alter along with accounts receivable, but there is no income found for any income report. I can understand that, but is there a way to report on amounts in credit. I can source the information from customers report which shows negative values. Can anyone think
  3. Not sure if I understand situation exactly. I only use the free version for a community club but I too found on upgrade that I could no longer have in my items list a negative (-) figure. The way I got around it was to have a default value of $0 for my item and then when I entered that item on an invoice I enter a minus value which the system accepts. The system will also save minus valued items if you create them from scratch in an invoice. Hope this helps.
  4. I am using the free version 4.54 of EI for a local kids sporting club. I have a lot of invoices recorded/paid etc and the program is not as quick as it used to be (understandably). I know I can backup my data and delete, but I want to be able to still access the stored data quickly and easily. Is there any way of doing this other than by backup? I don't want to be running 2 laptops for this year and last year I had thought about upgrading to the purchased version to use the multi business function ie have MyClub 2016, MyClub 2017 etc. This would allow me to keep the various years seperate
  5. Thanks Teri. It's frustrating as this is such good software (IMO) and an ability to do these little things would really set it apart.
  6. I am using version 4.48 for a small sports club. I wanted to amend the invoice number to end with a letter of the alphabet so at a glance the members could see from the invoice number what it relates to. E.g 10001M relates to membership, 10002F Fees etc. The only way I could do this was to use the prefix and have M10001, F10002. This is fine except the invoices list alphabetical order instead of numerical. It wont allow letters in the number field. Is there a way?
  7. Pter59

    Error

    Bizarre behaviour with a capital B. By fluke I have managed to correct the issue. The opening balance showed as $0.00 so I changed that to $10.00 and checked the statement which now showed correct amounts. I then changed the opening balance back to zero and checked the statement again and it was correct. No further issues. Thanks for your responses.
  8. Pter59

    Error

    From the main computer, when I go to the customer profile and click on the INFO tab this shows $72.50 outstanding which is the same as the statement balance.
  9. Pter59

    Error

    I have checked all the payments and they are allocated correctly.
  10. Pter59

    Error

    I will have to check each individual payment. The year to date statement shows the total payments of -$365 and total invoices $427.50 and the balance $72.50 or should I say the out of balance. I'll check and report. Thanks Teri.
  11. Pter59

    Error

    Sorry, only started mid January so statement dates not in issue.
  12. Pter59

    Error

    I am running version 4.05 from the main computer. It's a not for profit kids sporting club. I will review all of the payments related to that customer for what you've said and see how I go. It is more that likely operator error. If a person makes an unallocated payment and i ater create a newer invoice and don't apply the payment could that affect it also?
  13. Pter59

    Error

    Hi All. Am new to EI and have an apparent error. A client has invoices totaling $427.50 and has made payments of $365.00 with $62.50 still to pay. When I run the statement for period from 1 Jan this year it shows $72.50 outstanding. Any ideas.
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