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Posts posted by N_C_H_OMG

  1. I suggest using the multiple business feature, one for the shop and the other for the activities. You can edit the different prefixes for each business in Options->Invoice->Invoice Numbering.

    To create a new business, click on the 'Multiple businesses' menu item under 'Invoice' menu.

  2. - Make sure your Web access is turned on in Options.

    - Try to log on from a different browser: Chrome, Firefox, or Internet Explorer.


    If it does not help Uninstall and Re-install Express Invoice. Turn on Web access and check if it works before restoring data.

    If nothing helps, contact 'Technical Support'.

  3. I noticed you have a hotel business. You have to deal with new customers on everyday basis. I don't think Express Invoice would help much for printing receipts with different payments, if you do not want to deal with statements.


    There is another free software called Copper ( http://www.nchsoftware.com/point-of-sale/index.html ), that lets print receipts with different payment methods on it. I think, it's a completely free software, without any trial periods. You can try it. I don't think, it keeps the record of customers though like ExpressInvoice.

  4. To my understanding,

    Items Sales Report contains totals for sold items only, i.e., without taxes, discounts applied to invoices or shipping costs (if the item's unit price does not already include tax).

    Invoices Report is sum of all invoices, so it includes taxes, discounts and shipping costs.


    Hope this helps!

  5. Not sure, but my guess is, your logo might be large dimension or size. Try with smaller size logo like 100 X 100 pixels, or smaller. Also, try printing the smaller size from other applications.

    I don't think paid version of Express Invoice will solve the problem.

  6. Option 1) Delete these invoices and create new ones with your desired numbers. This may not be feasible if you have a large number of items per invoice, or if you have many invoices that requires the number changes.


    Option 2) The latest Express Invoice version 4.13 allows to copy existing invoices to new ones with your desired invoice numbers. The feature can be accessed from 'Invoices List' window. After copying to new invoices, delete the old ones.

  7. You can change 'Quantity' column text to any custom text.

    - Go to 'Options' -> 'Invoice' -> 'Invoice Text'

    - Select 'Quantity Column Title' from the 'Invoice text items:' pull-down-list, and change the adjacent input box text to anything you like.

    - Click 'OK' to finish.


    Hope this helps :)

  8. I suggest, first back up your current Express Accounts data before attempting the re-install. ('Tools' menu -> 'Back up Data...')


    To re-install on Mac:

    Download the current version, and double-click on the installer (.dmg file), follow the instructions, and finally drag the 'ExpressAccounts' icon to 'Applications' folder. If prompted, replace the old ExpressAccount item with the same name.


    Also, note that you may have to re-purchase the license, because it only allows free upgrades for up to 3 months from the last purchase date.

  9. You could use 'Web access' feature to interface the desktop version from the tablet.


    First, you need to setup the 'Web access' on Desktop version from Express Invoice Options -> Web Access. Activate and test the connection, and create the web account from the same window.

    Use the http://ipaddress:port that you setup to log on the web-interface from any web browser on your tablet or desktop.

  10. I suggest to investigate further. There are few things I can suggest you to try:


    1) One other way to look customer balances is through Customers window.

    - Go to View -> Customers.

    - Check the 'Balance' column for the customer in the table.

    This balance should be same as the "unpaid accounts report" balance for the customer.


    2) Now, find out the Opening Balance of the customer.

    - Double-click on the customer from the list, and go to 'Info' tab.

    If Opening Balance is big, this may be the reason for the huge figure.

    - Adjust the opening balance and click 'OK'


    3) Finally, look into customer statement.

    - From the 'Customers' window, right-click on the customer -> Select 'Statement -> Preview, Print or Save Statement'.

    - Select the desired time period, and click 'OK'

    It should show you all invoices, payments, opening balance, and current balance for the selected period.


    Hope this helps!

  11. Actually, it is easy.

    First, Create a draft Invoice:

    # Go to 'New Invoice' window.

    # Select any customer, add desired items to the invoice, and review the details and total.

    # Click 'Save as Draft' from the Record pull-down-list at the bottom of 'New invoice' window.


    Once the draft invoice is created, it can be used to create as many invoices as needed with different invoice numbers.

    # Go to 'New Invoice' window.

    # From the 'Create From' pull-down-list on top-right, select 'Draft Invoice'.

    # It should show you the draft invoice you created in the first step. Select the draft invoice.

    # The 'New Invoice' window should now be filled with the same details as the selected draft invoice. Now simply change the customer.

    # Review the details and total, and click 'Record Only' to create a new invoice.

  12. It's not possible entirely, but you could change some print texts in Preferences for each of your businesses:

    -> Invoice ->Invoice text items

    -> Quote -> Quote text items

    -> Order -> Order text items

    -> Regional settings.

    and so on.


    All settings in preferences are unique to each business.

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