Brad132

Below is a list of the updates/upgrades copied from the browser page (IE) that is displayed by going to Help-the word > check for updates from the fly out menu > a window will open stating there is a newer version of the software and asking if you would like to see the updates to the new version > clicking yes should open a browser window displaying the upgrades as listed below.

I've included the updates from 4.01 thru 4.02 so you can see what has changed. Enclosed is a screenshot (hopefully)

BradUSA

Version 4.02

Windows Upgrade Release:

Fixed Help Related issue

Fixed in new account payable item quatity showing minus

Fixed in new account payable window Supplier list buttons shows wrong tool tips

Done Accounts Payable Report

Fixed in few places Expand menu & right click menus few options are active improperly

Fixed just after installation home tab left panel footer window bit overlapped

Done during profile wizard, prompt user to select country if regional settings are inconsistent

Done add button/function to reset tax rates to a country's default

Uploaded 2011-05-18

Version 4.01

Windows Upgrade Release:

Fixed shortcut improper activation issue's

Fixed F3 active when mainmenu is not active

Fixed field info says 'Select customer' on Account payable

Fixed if Express Invoice is not installed then should show alert "No data Found" Or "EI not installed"

Fixed Account selection lost when you click cancel in "Confirm Delete"

Fixed the 'Tax Included' option is permanently active, but works only for 'Income' and 'Expenses' account types.

Fixed check print does not align with stationary

Done buttons should be inactive when there are no entries on screen

Done improper activation of web panel calender

Done multiple account delete cause of multiple "Confirm Delete" message

Fixed Emails not working for Express Accounts

Fixed the 'Account Properties' dialog allows create accounts that prohibited by 'New Account' dialog.

Done consolidated report for multiple businesses

Fixed items sales report not sortable

Uploaded 2011-05-13

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I have seen a couple of places mention of a new version 4.05 - but when I go to the support page it does not mention version 4.05. Additionally there is no information of what the new enhancements for 4.05 are. How are we to evalute the worthliness of an upgrade to this new version if we do not know what the new version has?? Any information would be appreciated.

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Reply 2 pyz01

To read about the new changes or upgrades to version 4.05. Click on Help( the word) on the menu bar not the help icon. From the fly out or context menu

and choose Check for Updated Version. A browser window will open and display all updates from 1.01 thru 4.05

BradUSA

1 head many hats

Ben

I don't use the web services offering for Express Accounts. AS far the PayPal API my guess would be to try your account details. If PayPal will export a report / statement as an .csv file you then could import that .csv file in the Transactions--on the menu bar > Reconcile account. I do not know a way to import invoices from another program--paypal into Express Accounts, I'm using ver 3.30 and you are probably using a newer version.

BradUSA

My link

Hi, I'm using Express Accounts 4.02 for Mac and found that when using the option Payments/Purchases - by default the transaction is recorded as PAYMENT. I then need to go to the Journal entries - edit that translation and change it to Purchases.

 

Example here would be Mobile Phone bill OR domain name Purchase.

 

What am I doing wrong? What is the underlying difference between Payment and Purchase in this case.

 

PS. Please don't confuse the Payment here with receiving a payment from a Customer.

 

Any help appreciated,

Peter

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To enter a purchase and have it recorded as a Purchase = it will show up in the Journal in the Purchase tab.

On the Quick Launch links--those in the shaded blue area on the home screen--click on Manual Journal Entry > from the drop down arrow choose Purchase and then fill in the other fields / entries as needed.

From businessdictionary.com Purchase=buy a product or service--office paper/light bulbs etc. Payment=an amount that is paid or payable--ISP/Hosting service or electric bill

BradUSA

My site

Sun: Jun 26, 2011, 4:20 PM Pacific Time, Los Angeles, CA

 

Just purchased Express Accounts for Mac. Using an Intel iMac, Mac OS 10.6.8.

Demo expired, trying to activate the demo. ID goes through, "thank you for registering" then I get sent to a web page for email sign up.

I go back to the app., it wants me to put in a company name. I do so. Press finish and no name shows up at the top of window.

I look in preferences, no company. Do it again same results, again, same results. Quit the program. Start it again. It wants me to go through activation again and the whole procedure.

Same for purchased Inventory program.

 

Fixed permissions on the volume and rebuilt the directory..... no love.

Re installed, trashed prefs, trashed all files, re installed again etc. etc. ..... no love

 

Support ..... sleeping or slow to respond or are they in Australia, or out surfing or at church ????

 

Help.

 

crus..

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cruscntrl

I am using Express Accounts 3.30 and I assume you are using the newest version.

To activate to the the paid version. Did you get a keycode in an e-mail ? To activate my older version NCH sent me an email with 2 codes to activate to the paid version. I am assuming the activation procedure is the same (my version & your version)

The company setup is done from the Options button on the Menu bar on the home screen.

I'm not a mac user, but I assume the set up and program features are the same.

BradUSA

1 head many hats

Hello,

 

I recently downloaded this software to help manage my sisters Equine Service business that she recently started after graduating college. I have basic knowledge of other accounting software packages through school, but this one is new to me. I have a question about entering a payment or purchase transaction for a Cash transaction. When entering the information, I saw the field for Tax, and if I select Sales tax in that, I am unable to balance the transaction and cannot record it. I have tried my tax expense account since it has already been paid, but it still shows out of balance due to sales tax even if I am debiting the sales tax expense account. Can you please help me out with this?

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voilette83

If you go to the Home Screen > Options button > click on the Tax tab. In that window you can enter your Tax info.

The Quote & Order & Invoice windows / screens offer a box / column heading titled TAX that will auto enter your tax amount.

Hope this helps

BradUSA

1 head many hats

P.S. the other work around would be to use the Receive Money link on the home screen. Then change the entries to reflect a Cash-CSH Not a REC receipt transaction + add the tax on a separate line (below the cash transaction) and save as a template ? To see if it works go to View tab > journal > all > select the date range.

James

I'll take try at your question and it is a good one.

Perhaps setup an account in the Accounts tab and call it Refunds--enter as an expense ? for the category/classification.

I would use the customer # or transaction # or invoice # to create a paper trail showing that a Refund payment was made to the customer #_________.

Editing the invoice could be an option ? Write a check to the customer using the invoice # customer # etc in the check memo field or setup a separate checking/bank account just for refunds and be sure to tie each refund to a customer name / transaction # / invoice # --- this way would give you a quick look at your refunds.

Sorry I don't have a better answer for you.

BradUSA

My Site

Komis

To answer your question. To make a Purchase transaction . click the Green Link Make a Payment or Purchase Transaction > In the Payment or Purchase window under the words Account Allocation the under the Number Button > click in that box and a drop down will appear with all the Account numbers Purchase should be Account 005 unless you have changed or edited your Account Numbers > Fill in all blocks/spaces for each entry.

To view your Purchases click the View button on the menu bar or the View Journal quick link ( in blue on the list on the left on the Home Screen ) On the Journal window set the Start & End Date then look for Account: > from the drop down pick Purchases you should see a list of all your purchases.

In the Journal entries ( all ) I believe Purchases still show up as payments.

Your transaction to Office Works could be done a Check, Purchase, Payment, Credit card --

Hope this helps

Brad USA

bdjanitorial.com

Zane Wilson

Try this:

On the Main Screen/Window > click the Reports button > from the drop down menu choose Payments + Select the Period - Start Date & End Date > from the window that displays the results you'll see Customer & Invoice # & Method (check/cash/visa) & Reference # ( number on the customer check) & the Amount.

In the same same window click the Report button and from the drop down menu choose the Save as .CSV. This will export all the data from that Report: Sales Payment Invoice to an Excel file from there. from the Excel window click the the letters A B C D E F above all columns containing data > click the Data ( on the menu bar in Excel ) button > from the drop down menu choose Sort > choose customer from the drop down menu.

I hope this helps or answers your question. The Bolded refers to Express Accounts and the Underlined refers to Excel.

Brad

Included are 2 screen shots 1 of Excel & 1 of Reports window from Express Accounts

Baroo

When you write a check to pay a bill or a vendor are you using Write Checks from the Transaction button that is on the Main Screen/window ? Also to set or begin the Check Numbering go to Options button on the Main Screen/window > Numbering tab > the last entry on the Numbering tab should be Check Numbering Check number.

Once you use the Write Check option as mentioned above, then your Checks with a number will appear in the View button > Checks window.

Hope this helps.

Brad

My link

Zane Wilson

You can sort/list customers by name to do this:1. on the Home/main Screen on the left look in the Invoices box and choose Open Invoice List > in the Invoice window click the Customer button it's next to the Order button this will / should sort by Customer Name. Also in the Invoice window you hold down the control key and select multiple customers & highlite a group of customers also.

I hope I answered your question.

BradMy link

Twanda

Let's step thru a received payment/check from a customer to see if this will help you.

From the Home Screen/Window:

1. click Apply A Customer Payment > 2. you should see a Payment window > 3.click drop down arrow next to Customer: choose the customer 4. there is a button next to Invoice: -- this window will display a list of the Invoices for this customer + the Invoice # - Date - Ref Payment # --- this tells you that the invoice has been paid. Also on the Payment window you'll see a space titled Reference # here you can enter the check # or info that is on a customer's check--this helps if you need to correspond with a customer regarding payments received.

Also from the Home Screen / window > on the Menu bar click View button and from the drop down menu choose payments you should see a list of invoices & payments received.

BradMy link

Baroo

Sorry I'm slow at getting back to you on your Checks question.

To see the checks and their check # do: Main screen or Home window > click the View button > choose Checks from the drop down menu. You should see a list of the checks you have written. I'm still working on the bank statements. You still should be able to Reconcile you account(s). I am using the paid version 3.41 as of today.

Brad

My link

Zane Wilson

What Statements are you trying to print out ? Bank Statements ?

If you go to View button on the main window > to Journal from the drop down menu > on the Journal screen look for the Account: from the drop down choose the Account you want to view such as a Checking Account or ?. To view past transactions adjust the Start & End dates in those drop downs as well.

To print click on Report on the menu bar of the Journal screen/window or save as a csv to export to an Excel spreadsheet.

Hope this helps, if you have more ? just ask

BradMy link

Web Account

Try Options button on the Home window-Then the Web Access tab, I think you have to set up web access 1st then add you Web Accounts. I don't use this feature so I can't help you here.

BradUSA

I have tried to get Web Access but haven't been able to so far, tried the public access link but I don't have or don't remember my password.

Novice

I'll try to answer your question. Let's look at a simple answer 1st. On the Home screen/window click on the word Transactions it's just above the Payment icon. From the drop down menu click on Write Checks. In the Checks window you can choose the supplier you purchased an item from & then fill in the rest of the information. Back on the Home screen / window click on the word View and from the drop down menu choose checks here you can view the checks written / issued and to which company. While the checks show as "open" I confess I don't know how to have them change to cashed / processed or ? I've reconciled the account but I have not loaded my local bank statement, that maybe the missing piece of the "open" check question.

Make sure you enter the $$$ amount of each check/transaction in both of the Amount space and the Account allocation space.

Hope this helps

BradUSA

Baroo

On the main screen of Express Accounts if you click on the view tab then click checks from the menu you'll see a list of checks, also the amount, check #, date written and to who.

If you click on view tab then click on journal from the menu--in the journal window look for the account:in the drop down menu choose the checking account you set in the accounts tab from the options tab from the tool bar.

I just reconciled my bank account listed in Accounts Express and while it balanced the checks still show as open. I have asked why this is or how can it be changed but haven't gotten a answer as of yet.

When I enter a check to pay for supplies as an example, transaction tab then click checks from the menu. In the Check window look for a the box that says memo -- write in the item you purchased such as tools, gloves, a service etc. These write ins will show up in the journal window and will help you to see what you actually bought with that check.

Hope I answered your ?

BradUSA

James

While I don't use the recurring invoice feature, have you checked the link "Recurring Invoice Schedule" in the help section from the Express Accounts title/menu bar ?

BradUSA

Hi all

 

i have a strange problem

 

i have some invoices set on a recurring schedule. When i run the invoices, the invoices create fine and they show up in the invoice list, but they dont show up in the report called (Unpaid Accounts Invoices) i have run this report today and its only showing unpaid invoices that i created as invoices, and it doesnt show the ones that was genereated via the Recurring Invoice option. Has anyone else had this problem, or know if there is a fix for it

 

thanks

James

Dickson

I'll try to answer your question about setting up a Trust Account.

On the Start / Home page of Express Accounts

1. Click on the Options tab (tools as an icon )

2. Click the Accounts tab next to the Company tab

3. Towards the bottom of the Accounts window click the Add button

4. Account name box type Trust Account or ?

5 Below the Account name box click the 0 that applies to your situation Asset or Equity or Income.

Back at the Account window you add in expense accounts related to your trust account by clicking the Expenses 0 then selecting the Type of Expenses from the drop down and giving the account a number.

Brad

traceal

If you go to: Express Accounts main page and click Options Tab/Button--in the new window click on the Accounts tab--Click the ADD button towards the lower part of the window--a New Account window will open-- to set up a bank account--enter a Name For The Account--choose 0 next to Asset and from the drop down arrow click bank accout.

When you make a purchase or write a check that Bank Account (you created) should appear in the Account Paid From box for each purchase or payment--not payments received from a customer.

In the Accounts window ( where you set up the bank account) you set up new accounts )-- Give New Account a Name such as gasoline, equipment, tools, etc.--- click 0 next to Expenses and from the drop down arrow click operating expenses or 1 of the other choices.

Good luck

BradUSA

Hi there I have just downloaded this program today to help organise my boyfriends business.

I've never used any of these types of programs so any help is appreciated.

 

Now im trying to work out how to keep track of purchases/expenses. My partnet has an earth moving small business so purchases/expenses are rock, concrete ect, also insurnace on machines, registrations ect.

I have found an area which says purchase transactions but when i type the purchase in it says account paid from but I have nothing there, also account allocation which just says tax paid or tax collected is that right?

Please help

Thanks in advance

James

Go to the Journal (Exp. Accounts Main menu--View--Journal) select the Start & End Date in the boxes then to the right select the Account: you wish to see such as purchase, business expense, etc. New window will open say Purchases--on that window's menu bar choose Preview to see it as a PDF or Click Report ( above the Preview button ) from the menu click Save As CSV which will save it as an Excel worksheet.

BradUSA

Maybe this will help with view Purchases.

From the toolbar on Express Accounts...

Click View--then choose Journal--on the Journal menu/tool bar choose the Start & End dates from the 2 boxes--from the Accounts: box choose Purchase or an account from the drop down menu--you should see a list of Purchases--( opens in it's own window )from the menu/tool bar in the Purchase window select Preview to see it in a PDF format or click Report (just under the Title / Blue bar ) choose Save As CSV--should save to an Excel spread sheet to where your saved files go to.

BradUSA

If you go to View from the toolbar and from the drop down menu choose Invoices you should see: Date Invoice# Customer Payment Ref--the number given to each recorded payment Amount. If there is no Ref # then the payment hasn't been recorded.

BradUSA