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zort

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About zort

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  1. I am currently using version 5.20 of Express Accounts. I am trying to find what was changed in version 5.24. Does anyone know where a list of fixes and/or changes from 5.20 to 5.24 can be found?
  2. I am attempting to import items from a .csv file into Express accounts, below is a sample line of the data I am attempting to import. The data is in the same order as listed in the import instructions 4xyz,first,16,7,1000,20,15,CC Sales Tax,CC sales,purchases 5xyz,second,40,20,1000,20,15,None,OOS sales,purchases I can successfully complete the import process and item 4xyz is created with proper description, prices and inventory levels however the Tax field always imports as "Default" I have 3 tax levels, None, CC Sales, and NV Sales tax As I was typing about this issue a thought struck me---lightning bolt from the blue--so I tried it and my problem was solved. I thought about just deleting this post but decided it may be of benefit to someone else. Here is the answer: If you have multiple tax rates you need to worry about and you want these tax rates connected to your items then open Sales, View Items and click the tax column of one of your items. It will list the tax rates you have set up in options, mine shows Default-None-CC Sales Tax-NV Sales Tax. Note the order and assign integers 0,1,2,3 to correspond In my situation 0 is default, 1 is None, 2 is CC Sales Tax and 3 is NV Sales Tax Change the csv file so that you use the integers instead of the words and do the import. (Perhaps this should be noted in the import instructions)
  3. I am not sure if this is the information you need but, I think the way I would try is to find the invoice for that entry and delete the invoice
  4. I have also found this frustrating. Here is my work around, not very good but usable for me. I am using a Windows computer. I open the chart of accounts to display as many of the accounts as physically possible on my monitor. I then do a screen print of the page, using Alt+Print Screen. I then open word and paste the screen print. I can print the document but it is displayed as an picture so there is little else that can be done with it. I go back to Express accounts and move the slider to show the rest of the accounts and repeat the process. When I have wanted a "nicer" view without duplicating the heading and several line of the Chart of Accounts, I have manipulated the screen prints in a program called paint.net. Paint.net allows me to crop the duplication and just have the Chart of Accounts. I would love to find out if anyone else has a better work around.
  5. I don't know if there is a built in way but I accomplish this task in the following manner. Invoices Report (Sort by column, choose Status) This will give the report by paid or not paid Save the report as type CVS I then open the report in Excel and sum the paid and not paid
  6. Depending on the Version of Express Accounts, you may not have a "Tools" menu. If not, try clicking on the Accounts tab and find the Back Up Data option. As suggested above back it up to a USB device.
  7. In case anyone else runs into this situation. Here is how I solved the issue: In Sales, View Click on payments Find the payment that has been actually made but not properly processed by the software and delete the payment, make note of the invoice number. Go to View invoices and find that invoice, you can filter by Customer if you wish. The Payment icon should now be active, so click on it and receive the payment (AGAIN) This should get sales, revenue and accounts receivable in order. I am at a loss to explain how accounting software can apply the payment but never register a RECxxxxx for the payment. I am just beginning to decide if I am going to use this software for my 1 person business.
  8. I am going to try to muddle through this explanation so please bear with me. When I do a trial balance, it shows 1210 Accounts Receivable with a Debit of $39.00. I only have one invioce with that sum. I thought that I had forgotten to apply payment. I went to the invoice and it shows the invoice as paid. I then went to the general ledger (Receipts) to look for the Receipt of that payment. It is not there. I thought I would make an entry into the general ledger to correct this but the account 1150, undeposited funds that would be debited is correct, so debiting there would bring it out of balance. Sales show a entry SLS10166 debiting Accounts Receivable $39.00 and Crediting Freight ($6.00) and General Sales ($33.00) Invoices shows a paid invoice 10166 for the $39.00 but general ledger does not show a REC10166. If anyone can help I would appreciate it.
  9. I would love to know how to "recalculate balances." I have heard reference to this but I cannot find a recalculate anywhere.
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