Jump to content


Cheques


  • Please log in to reply
8 replies to this topic

#1 baroo

baroo

    Novice

  • Members
  • Pip
  • 5 posts

Posted 12 April 2011 - 09:08 AM

Very new to this software and I am using the free version.

Under the >Options>Number tab there is an option to enter a check number - I assume to start auto check numbering. But I cannot see the check number field (or option to input) on any of the payment entry screens?  Where is the number actually seen on any screen or report?

Bank Reconciliation
The bank rec does not seem to list the cheques that have not been presented? And I cannot see a report that lists unpresented checks?

View Checks
I don't understand the status - the checks are noted as open - they have been checked off in the bank rec - whats does the status mean?

Appreciate any advice on this please.

#2 BradUSA

BradUSA

    Professional

  • Members
  • PipPipPipPip
  • 53 posts

Posted 14 April 2011 - 08:46 PM

Baroo

On the main screen of Express Accounts if you click on the view tab then click checks from the menu you'll see a list of checks, also the amount, check #, date written and to who.
If you click on view tab then click on journal from the menu--in the journal window look for the account:in the drop down menu choose the checking account you set in the accounts tab from the options tab from the tool bar.

I just reconciled my bank account listed in Accounts Express and while it balanced the checks still show as open. I have asked why this is or how can it be changed but haven't gotten a answer as of yet.

When I enter a check to pay for supplies as an example, transaction tab then click checks from the menu. In the Check window look for a the box that says memo -- write in the item you purchased such as tools, gloves, a service etc. These write ins will show up in the journal window and will help you to see what you actually bought with that check.

Hope I answered your ?

BradUSA

#3 baroo

baroo

    Novice

  • Members
  • Pip
  • 5 posts

Posted 13 May 2011 - 05:17 AM

Hi BradUSA

Thanks for your reply - When I open the checks screen. There is no listing (column)for check number. The headings on my system are; Date, Number (this is the Payment Number as it is prefixed with PMT) Supplier and Status. Like you put I a description in the Folio notes and I have been putting the cheque number there for easy identification when reconciling.

I dont get the status (surely Open should be ones that are NOT presented one would expect Closed are ones that are presented) - but not the end of the world.

What I don't understand is that unpresented checks are taken out of the bank balance in various reports eg Bank Balance b/f $1,000, you write 2 checks for $100 each one is presented the other is not - the bank account balance should be
$1000-$100=$900
yet looking at the Balance Sheet report and the Account Enquiry report both give the bank account balance as $800 - including the $100 that has not been presented. The little summary window (bottom left) also has the account listed as the balance including the unpresented check - its assuming it has cleared when it has not.

In the Reconcile account section the unpresented cheque $100 has NOT been ticked and therefore pops up again in the next reconciliation - and will do until ticked. I understand that is as it should be.

Surely the balance at the bank at period end MUST balance with the Balance sheet at the end of the same period?

There is also no mention in the reconciliation report of the unpresented check - which is annoying.

Has anyone else noticed this? - am I doing something wrong? Again I am still using the free version so not sure if that has an impact.

Cheers
Baroo

#4 BradUSA

BradUSA

    Professional

  • Members
  • PipPipPipPip
  • 53 posts

Posted 24 May 2011 - 05:01 PM

Baroo

Sorry I'm slow at getting back to you on your Checks question.

To see the checks and their check # do: Main screen or Home window > click the View button > choose Checks from the drop down menu. You should see a list of the checks you have written. I'm still working on the bank statements. You still should be able to Reconcile you account(s). I am using the paid version 3.41 as of today.

Brad
My link

#5 baroo

baroo

    Novice

  • Members
  • Pip
  • 5 posts

Posted 24 May 2011 - 06:01 PM

View PostBradUSA, on 24 May 2011 - 05:01 PM, said:

Baroo

Sorry I'm slow at getting back to you on your Checks question.

To see the checks and their check # do: Main screen or Home window > click the View button > choose Checks from the drop down menu. You should see a list of the checks you have written. I'm still working on the bank statements. You still should be able to Reconcile you account(s). I am using the paid version 3.41 as of today.

Brad
My link

CHECKS
Main Screen> View> Checks - shows a list of checks, however it does not display the check numbers - it displays the Payments numbers. The system does not show the check numbers on any screen that I can find. We have worked around this by putting the check number in the folio description text area - that makes the checks easier to account for during reconciliation.

RECONCILIATION
Yes you can reconcile accounts and the reconciliation is correct against the bank statements but the reports such as the Balance sheet is not correct. I you have an unpresented check the some of the reports in this software take the check out of their balance which is not correct - the check should only be deducted once it is presented ie at that point the system balance and the bank balance do not agree. Perhaps this is a bug in the free version. We will just have to ensure that there are no unpresented checks at year end when reports are sent to the auditor because the reports will not agree with the bank statement if there are.

#6 baroo

baroo

    Novice

  • Members
  • Pip
  • 5 posts

Posted 24 May 2011 - 06:03 PM

BTW thanks Brad for your reply

#7 BradUSA

BradUSA

    Professional

  • Members
  • PipPipPipPip
  • 53 posts

Posted 01 June 2011 - 05:27 PM

Baroo

When you write a check to pay a bill or a vendor are you using Write Checks from the Transaction button that is on the Main Screen/window ? Also to set or begin the Check Numbering go to Options button on the Main Screen/window > Numbering tab > the last entry on the Numbering tab should be Check Numbering Check number.
Once you use the Write Check option as mentioned above, then your Checks with a number will appear in the View button > Checks window.

Hope this helps.

Brad
My link

#8 baroo

baroo

    Novice

  • Members
  • Pip
  • 5 posts

Posted 16 May 2012 - 06:34 PM

View PostBradUSA, on 01 June 2011 - 05:27 PM, said:

Baroo

When you write a check to pay a bill or a vendor are you using Write Checks from the Transaction button that is on the Main Screen/window ? Also to set or begin the Check Numbering go to Options button on the Main Screen/window > Numbering tab > the last entry on the Numbering tab should be Check Numbering Check number.
Once you use the Write Check option as mentioned above, then your Checks with a number will appear in the View button > Checks window.

Hope this helps.

Brad
My link

Hi Brad,
Been a while and now using the software (free version still) Is there any update in a paid version that lists unpresented cheques on the reconciliation report? The version I am using reconciles the account BUT the unpresented cheque(s) are not reported on the reconciliation report which is really frustrating.

#9 midmet

midmet

    Novice

  • Members
  • Pip
  • 2 posts

Posted 04 December 2012 - 12:19 PM

Hi,

New to NCH and just wondering on the subject of the check list - is it possible to delete them somehow. I have tried to delete them, and they are totally messed up now. I have deleted everything everywhere relating to these cheques, but they still show. Any ideas?